MISSION STATEMENT/BYLAWS

 

THE CICELY L. TYSON COMMUNITY

SCHOOL OF

PERFORMING & FINE ARTS

CTS  PTO  EXECUTIVE BOARD                                                                                                      

Ms. Deborah Reynolds, President                                                                                                                                                       
 Ms. Tabitha Yates, Vice President                                                                                                 

Ms. Doraine Boyington, Treasurer
Ms. Jacqueline Bourne, Secretary
 

                                                                                 

CICELY L. TYSON PTO MISSION STATEMENT

Advocate parent awareness of concerns for our children.  The PTO will do this with the support of the school to ensure a healthy and safe environment for all! The PTO will enhance communication with the school so there may be dialogue to address academic and performing arts curriculum, social development and guidance to all such as: Parents, Students, Staff, Community and the PTO. The PTO will continue to meet, plan and implement through a process that will bridge the parents and school together!

CICELY TYSON PTO GOAL

The PTO will reach out to inform parents of their rights, responsibilities in helping our children to achieve their goals and to get the best education while at Cicely L. Tyson School. 

All of us together will make the difference

BYLAWS

of

Cicely L. Tyson School of Performing and Fine Arts PTO

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be (The Cicely L. Tyson School of Performing and Fine Arts PTO). The PTO is located at (35 Winans Avenue, East Orange, New Jersey 07017).

Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section of the Internal Revenue Code.

Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at (Cicely L. Tyson School), to develop a closer connection between school and home by encouraging parents, staff and administration involvement to improve the environment at (Cicely L. Tyson) through volunteer, financial support and communication.

ARTICLE II – MEMBERSHIP

Section 1:  Membership shall be only voted in by the Ex. Board to all parents and guardians of (Cicely L. Tyson School) students, plus all staff at (Cicely L. Tyson).  There will be $5.00 annual membership fee.  Members have voting privileges, one vote per person.

ARTICLE III – OFFICERS

Section 1: EXECUTIVE BOARD–The Executive Board shall consist of the following officers:         (1) President, (2) Vice Presidents, (1) Middle School and (1) High School, Recording Secretary, and (1) Treasurer.  Officer positions can be shared only stated by the president when the board needs someone to step in those officers positions. The School Principal has no voting rights but can be an active member and allowed to make recommendations to the Executive Board.

Section 2:  TERM OF OFFICE – The term of office for all officers is two year, beginning immediately upon election, and ending upon officer election the following school year. 

Section 3:  QUALIFICATIONS – Any PTO member in good standing may become an officer of the PTO once there is a position is open.

Section 4:  DUTIES –Executive Board –Will develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board expenditures of no more than $200.00 and must have receipts. The PTO Box which will have the check book and or petty cash will be in a safe location at the school.

President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.

Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.

Recording Secretary – Record and distribute minutes once the president has looked them over and get an approval from the vice president of all Executive Board. The president and secretary will also do meetings and all General PTO meetings, prepare agendas for official PTO meetings, and hold historical records for the PTO. 

Communications Secretary – Manage communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer – Serve as custodian along with the president of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and with the president will hold all financial records.

Section 5:  BOARD MEETINGS – The Executive Board shall meet every other month during the school year, or at the discretion of the President.

Section 6:  REMOVAL –Once an officer misses three meetings and do not follow the procedures of the Ex. Board that person or persons can be removed from office for failure to fulfill his/her duties, after reasonable notice. This could be by verbal and written letter. The majority votes of the Executive Board determine that an Ex. Board Member shall have that right to remove that officer!

Section 7:  VACANCY – If a vacancy occurs on the Executive Board, the President will call a special meeting to fill the vacancy for the remainder of the officer’s term. 

ARTICLE IV – MEETINGS

Section 1:  GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO.  Meetings shall be held every other month .Also, if the president feels the need to have an emergency meeting during the school year or at the discretion of the Executive Board. 

Section 2: VOTING – Active member in good standings at a PTO meeting is eligible to vote. Absentee, proxy or telephone conference votes are allowed and the Ex. Board only can do these three times out of the year.

Section 3: QUORUM – Four (4) members of the PTO present and voting constitute quorum for the purpose of voting and hold meetings.

ARTICLE V – FINANCIAL POLICIES

Section 1: FISCAL YEAR - The fiscal year of the PTO begins the third week of August and ends June 30th of the following year.

Section 2: BANKING - All funds shall be kept in a checking account in the name of (Cicely L. Tyson School PTO Parent Account), requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system.  The Treasurer responsibility is to reconcile the account(s) monthly and report all financial activity monthly to the president. 

Section 3: ENDING BALANCE –All ending balance shall be reconciled by the treasurer and president at the end of each fiscal year. This will include all financial activities in a manual or computer-based account system.

Section 4: CONTRACTS - Contract signing authority is limited to the President or the Vice Presidents designee.

Section 5: Acknowledgement- The president will have the power to also recognize the officers of their outstanding work with the funds in some small way when it permits! This will also include training on being a better Board Member for workshops that may come up throughout the year!

ARTICLE VI – BYLAW AMENDMENTS

Amendments to the bylaws may be proposed by any PTO member.  Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting.  2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws. 

ARTICLE VII - DISSOLUTION

In the event of dissolution of the PTO, any funds remaining shall be donated to (Cicely L. Tyson Community School of Performing and Fine Arts) in the student activity fund.

     

ARTICLE VIII - PARLIAMENTARY AUTHORITY

The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”                         

               

                                                   

_______________________________________                                            _______________

Deborah Reynolds, President                                                                                  Date

_______________________________________                                            _______________

Stacey Bailey, Vice President, Middle School                                                         Date

_______________________________________                                            _______________

Tabitha Yates, Vice President, High School                                                            Date

_______________________________________                                             _______________

Doraine Boyington, Treasurer                                                                                  Date

These bylaws were adopted and revised on June 13, 2013,

By all of the Executive Board!